All Resource Center locations will be closed Tuesday, July 4 in observance of Independence Day.

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Reserve Meeting Space

Resource Center is available for meetings and events Monday-Friday, 9 a.m.-9 p.m. and Saturday from 9 a.m.-5 p.m. The Center is available for events outside of these hours by special arrangement only.

There is a minimum time requirement for room rentals. In addition rooms are available in 1 hour blocks after the minimum time requirement is met. Remember to account for setup, cleaning and breakdown within your contracted rental time.

Resource Center is not responsible for unforeseen changes and/or cancellations for events hosted by other organizations.

Click here to book a room.

CONFERENCE ROOM PRICING & RENTAL MINIMUMS:

Buchmeyer Conference Room A
One side of a larger room that can be divided by mobile wall. Space has large screen TV. Seats up to 12. 1-hour minimum rental.
Mon-Wed: $30.00 per hour
Thur-Sat: $50.00 per hour

Buchmeyer Conference Room B
One side of a larger room that can be divided by mobile wall. Space has large screen TV. Seats up to 12. 1-hour minimum rental.
Mon-Wed: $30.00 per hour
Thur-Sat: $50.00 per hour

Buchmeyer Conference Rooms A & B
Perfect for small training classes, meetings or presentations. 2 Large screen TV’s in the room. Seats up to 24. Can be combined and rented as a single large space. 1-hour rental minimum rental.
Mon-Wed: $45.00 per hour, $320.00 for 8 hours
Thu-Sat: $65.00 per hour, $480.00 for 8 hours

Wakin Conference Room
Spacious upscale executive board room with a conference table, 16 comfortable chairs and a 50” monitor to show presentations from your laptop. Rental price includes access to conference phone. 1-hour minimum rental.
Mon-Wed: $50.00 per hour
Thu-Sat: $75.00 per hour

Community Center Lobby
Suitable for large groups, meetings or receptions up to 75 people. May be divided and has access to a kitchenette with microwave, refrigerator and sink. The lobby is available after 5 p.m. weekdays and 9am-5pm on Saturday’s. 4-hour minimum rental.
Mon-Wed: $60.00 per hour
Thur-Sat: $80.00 per hour
Sat: $600.00 for 8 hours

Borick Auditorium A & B
Dramatic triangle shaped room with spectacular floor to ceiling windows. Suitable for conferences, receptions, dinners and special events for up to 225 seated or 275 standing guests. Space also offers access to catering kitchen with stove, oven, refrigerator and sinks. Microphones, a screen that descends from the ceiling, and wireless projector are available for additional fees. Borick Auditorium is 2870 square feet. 4-hour minimum rental.
Mon-Wed: $212.50 per hour, $1,200 for 8 hours
Thu-Sat: $337.50 per hour, $2,200 for 8 hours

Borick Auditorium A
The larger side of a multi-use room with a view of the Dallas skyline. Suitable for meetings, gatherings or special events up to 170 people. Borick Auditorium A is 2180 square feet. 4-hour minimum rental.
Mon-Wed: $162.50 per hour, $1000 for 8 hours
Thur-Sat: $287.50 per hour, $2000 for 8 hours

Borick Auditorium B
The smaller side of a multi-use room offers meeting or reception space for up to 55 people. Microphones are available for an additional fee. Upstairs room. Borick Auditorium B is 698 square feet. 2-hour minimum rental.
Mon-Wed: $75.00 per hour, $450.00 for 8 hours
Thur-Sat: $95.00 per hour, $570.00 for 8 hours

At this time, Borick Auditorium rental pricing does not include tables and chairs. Resource Center’s meeting coordinator will work with you to set up the room to your exact specifications with an approved list of vendors. Email meetings@myresourcecenter.org to create your customized room configuration.

On-Demand Office
Providing an alternative to traditional leased office space, the Center’s On-Demand Office offers furnished and decorated private office space with daily, short-term or long-term agreements. The office includes a desk with office chair and guest chair, a computer (or you can use your own laptop,) a phone, use of the Center’s public Wi-Fi and access to other building accommodations. On-Demand office space is available on the first floor. The daily rate is $15 per hour with a half-day minimum. Email meetings@myresourcecenter.org for pricing options and availability.

On-Demand Cubicle
On-Demand Cubicle offers roomy cubicle spaces for a day, a week or a month. Furnished with basic office supplies, a computer, phone, access to public Wi-Fi and a shared printer, cubicles provide an alternate to working from home. On-Demand Cubicle space on the first floor starts at $10 per hour with a two-hour minimum. Email meetings@myresourcecenter.org for pricing options and availability.

HOW TO RESERVE A SPACE


Meeting and event space is available on a first-come, first-served basis.
Please read the Terms of Use prior to reserving any space. It is expected that all event guests adhere to the Terms of Use and respect that the facility is primarily for and about the LGBT and HIV+ communities.

1. Click on the link for BOOKING A ROOM.

2. Fill in new client information.
Complete the information and register your organization. Add the number of attendees, use the booking type drop down to clarify your type of organization (i.e, non-profit, church, corporate).

3. Pick a room/time/date
Select the time, date and room you are wanting to reserve. Review the Rooms & Rates section to determine which room fits your needs and budget based on room size and occupancy.

4. Add Resources
Select this box if you would like to add coffee and catering kitchen to your event.

5. Check availability
View the calendar on the date of your event for availability of your preferred room.

6. Complete the reservation form
Click “Send Booking Information”. Then click “Book All Available”. Rooms can be rented with as little as 24-hour notice and up to a year in advance.

7. Payment and confirmation
You will be sent an email with information for payment(s). Room rentals are paid by credit card at time of booking. Your room will not be booked or held until full payment is processed. Additional information about accessing the facility will be emailed before your meeting.

For questions or assistance, send email to meetings@myresourcecenter.org

RENTAL RESERVATIONS


Please read the Terms of Use before reserving your space.

Availability: Resource Center’s meeting space is on a first come-first served basis. All space is based on availability.

Payment: Rental payment is processed at the time the space is reserved. Reservations can be made with as little as 24-hour notice and up to a year in advance.

Cancellations: If a renter cancels reservations less than 24-hours before their event,  amount paid for that reservation is forfeited in full. For timely cancellations, renters will receive a full credit back to the credit card used to reserve the room.

RENTAL ROOM CLOSINGS

Resource Center is closed on the following holidays:

•    New Year’s Day: January 1
•    Martin Luther King Day: Third Monday in January
•    Memorial Day: Last Monday in May
•    Independence Day: July 4
•    Labor Day: First Monday in September
•    Thanksgiving Day: Fourth Thursday and Friday in November
•    Christmas: December 25
•    Resource Center is closed the week between Christmas Day and New Year’s Day

RENTAL ROOM FAQS

What amenities are included with my room reservation?

Every reservation includes:
•    Free on-site parking
•    Room access during reservation
•    Common area access
•    Stair & elevator access
•    Restrooms access (men’s, women’s and single/non-gender specific)
•    Kitchenette access with sink, microwave and refrigerator
•    Tables and chairs for the room you reserve (except Assembly Rooms A & B)
•    Public Wi-Fi access
•    Large TV monitors to connect to your laptop for presentations in the Boardroom and Meeting Rooms A & B. Community Center area has cable TV and can show your presentation.

The Center does not provide:
•    Fixtures not already in the room
•    Storage (unless reservation covers after 6 p.m. and the following morning)
•    Supplies, pens, easels, etc.
•    Food and beverage

Additional audio/video equipment is available for a fee and is based on availability.

Can I pay without using a credit card during the booking process?

All room booking charges must be paid with a credit card at the time of booking. Room is only considered “reserved” when payment has been remitted in full.

Who sets up tables and chairs? Can we have more?

Resource Center provides a basic meeting-room style setup depending on the room(s) you reserve. Additional chairs and tables may be available if other rooms are not being used. You may move the tables and chairs to suit your needs. Please include adequate set-up and clean-up time in your reservation. You may bring your own additional equipment as needed. Resource Center is not responsible for outside equipment.

My group isn't LGBT-oriented. Can we still rent space?

Of course. Resource Center welcomes all who are committed to maintaining the Center as a safe and affirming place for LGBT people and those affected by HIV. Space is offered to non-partisan groups and individuals for purposes that are compatible with the Center’s mission of empowering the LGBT and HIV+ communities.

Can my for-profit company rent space?

Businesses and individuals may rent space provided your group is non-partisan and compatible with the Center’s mission of empowering the LGBT and HIV+ communities.

I don’t feel safe. What should I do?

If your personal safety is threatened due to the actions or behavior of another, or if you witness a crime taking place, call 911 immediately and get out of harm’s way. If you are not in danger but are feeling harassed or verbally abused by another person or group, report the matter to the reception desk with facts and details about the incident. The Center is a safe, welcoming and affirming place for all. Verbal and physical abuse of any kind is never acceptable or tolerated.

The power went out. What should I do?

Contact the reception desk and give details about the outage. (Is it the entire room or single outlet?)

We broke something. What do we do?

Accidents happen. If damage occurs during your visit, please report it. Contact the reception desk if the damage presents a safety risk such as power outage, exit or elevator functioning, flooding, or holes in the walls or flooring. Normal wear and tear is less urgent, but we’d rather hear it from you than discover it later. Per the Terms of Use, the renting organization or individual is ultimately responsible for damages.

I lost/left something in the Center. Where do I claim it?

If the item was turned in, you will find it at the reception desk lost and found, open Monday-Friday from 9 a.m.-9 p.m. The Center cannot be responsible for belongings left unattended, so please keep an eye on your stuff!

Is audiovisual equipment available?

The Wakin and Buchmeyer Rooms A & B have 50” monitors that can display your laptop presentation. The Community Center Lobby area has cable TV and can show your presentation. Access to this equipment is included with your room rental. Borick Auditorium A & B can include microphones for an additional fee. Borick Auditorium A has a screen that descends from the ceiling with a wireless projector.

Does the Center have internet access?

Wi-Fi is available to renting guests and visitors at no charge. Wi-Fi passwords are posted in each meeting room.

Is there a place to store items overnight?

The Center does not offer storage outside of the rooms being rented. If you are renting a room for the afternoon as well as the following morning, you may safely store your items in that room. Contact the reception desk to lock the room before you leave.

Are pets/animals allowed in the building?

Trained service animals accompanying persons with disabilities are welcome in the building. Any other pets or animals are not permitted for the protection of other visitors and the animals, too!

Is it OK to bring children to the Center?

Young people accompanied by an adult are always welcome. However, it is up to the organizer of each meeting or event whether to admit minors. Any youth/child under 16 years of age must be accompanied by an adult. Be aware that some displays within the center may be adult-themed. We trust you to use your best judgment. Youth are not permitted to wander around the Center at any time. Exception: Youth ages 12-18 may be in the Youth First area unaccompanied during appropriate Youth First programming events.

Where are the smoking areas?

Smoking and other tobacco use, including e-cigarettes, is not permitted anywhere on the property, including outside areas. Please refrain from tobacco use while on Resource Center property.

Is security available?

Yes. With advance notice, the Center can arrange for security officers through Dallas Police Department. Cost is $50 per hour/per officer with a four-hour minimum. A security officer is required for any event serving hard liquor. One security officer per 200 people in attendance is requested.

Can we serve food at our event?

Clients may bring food or have food delivered for their meetings. Clients must be on-site to accept food delivery. Food should be limited to pre-prepared items such as crudités, cold hors d’oeuvres and sandwiches as there is no stove to cook hot dishes. There is a microwave in the kitchenette. Events in the upstairs Borick Auditorium A & B have access to a catering kitchen for an additional fee. For use of the catering kitchen, your caterer must bring items already pre-cooked and bring their own chaffing equipment or hot boxes. Linens, table skirts, dishes and flatware are not provided by the Center.

Can we serve liquor at our event?

Beer, wine, hard liquor or champagne can be served at your meeting or event.  Hard liquor must be served by a Texas Alcohol & Beverage Commission (TABC) certified bartender contracted through your caterer. Proof of host liquor liability insurance or event insurance including host liquor liability coverage is required. Security is required for events serving liquor. The renter or caterer is responsible for providing ice, glassware and other barware. Red wine and/or dark colored beverages are not permitted on carpeted areas.

Who can I hire to cater my event?

Email the meeting room coordinator for a list of approved caterers.

CODE OF CONDUCT


People from many communities share space at Resource Center. Guidelines are in place to maintain the Center as a safe and comfortable space for everyone.

The following are examples of unacceptable behavior. Individuals engaging in these behaviors will be asked to leave. Illegal activities will reported to the Dallas Police Department.

•    Rude, discourteous or raucous behavior
•    Use of inappropriate or discriminatory language
•    Possession, sale or use of illegal substances
•    Possession or use of weapons
•    Sexual harassment or inappropriate touching
•    Smoking inside or outside the property
•    Loitering inside or outside the property
•    Sleeping in meeting rooms or common areas
•    Theft or vandalism
•    Sexual or financial solicitation
•    Physical violence or threat of physical violence
•    Photographing or filming without prior authorization from the Center’s communications manager
•    Behavior that endangers the safety of any individual or group
•    Listening to music/videos without headphones in common areas
•    Using Resource Center for other than its intended purpose

As a supportive gesture to those with allergies and/or sensitivity to smells, the Center does not permit use of candles, incense or other room deodorizers in meeting and common area spaces.

Everyone should be able to use the restroom of their choice. As part of the Center’s commitment to a supportive and inclusive environment, the Center’s restrooms are open to everyone regardless of gender. Single, non-gender specific restrooms are also available on each floor.

Your support of keeping the Center a safe and accessible space for everyone is appreciated.

Terms of Use